Training Management software

»Training Management«

Software for your trainings

Ex­tend the “Do­cu­ment Con­trol” mo­du­le to ac­tively plan and re­cord the qua­li­fi­ca­ti­ons of your em­ployees. Our so­lu­ti­on “Trai­ning Ma­nage­ment” does it for you. Crea­te va­rious qua­li­fi­ca­ti­ons pro­files (tar­get qua­li­fi­ca­ti­on) and as­sign the re­le­vant do­cu­ments to them. Plan in­di­vi­du­al trai­nings and trai­ning me­a­su­res such as “Read and un­ders­tood tasks”, “Face-to-face trai­nings” and “Ex­ter­nal trai­nings” and com­bi­ne the­se with the elec­tro­nic exam.

Illustration of a notebook on which the Training Management of Digital Life Sciences is displayed

At the push of a but­ton, the qua­li­fi­ca­ti­on ma­trix in­forms you about the cur­rent qua­li­fi­ca­ti­on le­vel of your em­ployees ba­sed on qua­li­fi­ca­ti­on cer­ti­fi­ca­tes (ac­tu­al qua­li­fi­ca­ti­on). If re­qui­red, it is also pos­si­ble to crea­te in­di­vi­du­al trai­ning me­a­su­res and re­peat in­ter­vals for your trai­nings. The elec­tro­nic lear­ning con­trol also al­lows you to crea­te in­di­vi­du­al ques­ti­on ca­ta­lo­gues. Both right and wrong and mul­ti­ple choice tasks can be crea­ted here. Ha­ving suc­cessful­ly com­ple­ted the lear­ning con­trol, the qua­li­fi­ca­ti­on le­vel of your em­ployees is au­to­ma­ti­cal­ly up­dated and dis­play­ed in the qua­li­fi­ca­ti­on matrix.

How do you benefit from the Training Management software?

Digital management 

Make ma­nu­al­ly ma­na­ged EXCEL lists for map­ping the qua­li­fi­ca­ti­on ma­trix ob­so­le­te — ma­na­ge them com­ple­te­ly di­gi­tal­ly instead. 

Securing the activity 

En­su­re that only em­ployees who have been suc­cessful­ly trai­ned ac­tual­ly per­form the re­le­vant activity. 

Increased data security 

Pro­tect your data from un­wan­ted in­ter­fe­rence by un­aut­ho­ri­zed users and from de­s­truc­ti­ve forces. 

Individual configuration 

Let the mo­du­les be con­fi­gu­red ac­cor­ding to your wis­hes and pre­fe­ren­ces to fa­ci­li­ta­te the on­boar­ding trai­ning for your colleagues. 

Comfortable analysis 

Com­for­ta­b­ly and fle­xi­bly eva­lua­te your qua­li­fi­ca­ti­on le­vel ba­sed on a do­cu­ment, an em­ployee or a qua­li­fi­ca­ti­on profile. 

Link to Document Control 

When our mo­du­le “Do­cu­ment Con­trol” is ad­di­tio­nal­ly used, the re­lease of a new do­cu­ment re­vi­si­on au­to­ma­ti­cal­ly ge­ne­ra­tes the cor­re­spon­ding trai­ning tasks. 

Central information platform 

Use d.velop do­cu­ments (form­er­ly d.3ecm) as your cen­tral in­for­ma­ti­on plat­form on which you can re­trie­ve all your data at short notice. 

Constant availability 

Ac­cess your data at any time. It does not mat­ter whe­re you are. 

We would like to present you some features already

Illustration of a notebook on which the Training Management of Digital Life Sciences is displayed
Qua­li­fi­ca­ti­on status

In a qua­li­fi­ca­ti­on ma­trix, the fol­lo­wing qua­li­fi­ca­ti­on sta­tus re­pres­an­ta­ti­ons are available:

  • The em­ployee has not yet re­cei­ved a pro­of of qua­li­fi­ca­ti­on. (red)
  • The em­ployee has a pro­of of qua­li­fi­ca­ti­on for a pre­vious ver­si­on. (yel­low)
  • The em­ployee has a re­cei­ved a pro­of of qua­li­fi­ca­ti­on. (green)
  • and many more

If Trai­ning Ma­nage­ment is ac­ti­va­ted, you as an em­ployee see the rib­bon My QM with va­rious fil­ters and views for all trainings.

In this case, a pic­tu­re of the qua­li­fi­ca­ti­on ma­trix is shown. 

Qua­li­fi­ca­ti­on level

Get an up-to-date over­view of the trai­ning sta­tus of each em­ployee as well as the over­all trai­ning sta­tus at the touch of a button.

Trai­ning documents

The qua­li­fi­ca­ti­on ma­trix pro­vi­des in­for­ma­ti­on about the tar­get trai­ning sta­tus of your em­ployees with re­gard to do­cu­ments, ad­di­tio­nal qua­li­fi­ca­ti­ons, blank and in­di­vi­du­al me­a­su­res and vi­sua­li­zes the cur­rent status.

Would you like a live insight into the software?

Get a live in­sight into the pos­si­bi­li­ties of qua­li­fy­ing em­ployees in just 45 mi­nu­tes ba­sed on a sam­ple ap­pli­ca­ti­on case. Find out how you can plan your in­di­vi­du­al trai­ning cour­ses and trai­ning me­a­su­res such as “read and un­ders­tood tasks”, “face-to-face trai­nings” as well as “ex­ter­nal trai­nings” with the so­lu­ti­ons by Di­gi­tal Life Sci­en­ces and how you can com­bi­ne them with an elec­tro­nic exam.

Some features of Training Management

The following regulations were considered for Training Management

33 Good reasons for a cooperation with Digital LS

You’re not con­vin­ced yet? You’re not con­vin­ced yet? Find out about 33 good re­asons spea­king for a co­ope­ra­ti­on with Di­gi­tal Life Sci­en­ces GmbH. We will show you re­asons from the provider’s point of view, from the soft­ware point of view and other ge­ne­ral re­asons that di­stin­gu­ish us. 

Customer review on the Training Management

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The CAPA is a com­po­nent of the Di­gi­tal Life Sci­en­ces so­lu­ti­on suite. Each pro­duct is powerful on its own, but when used tog­e­ther they are even better.

Emblem for the software solution Document Control

Document Control software

Whe­ther work / pro­cess in­s­truc­tions (SOPs), pro­cess de­scrip­ti­ons, test spe­ci­fi­ca­ti­ons or other ty­pes of do­cu­ments — you can crea­te, re­vi­se and sign them all di­gi­tal­ly with the do­cu­ment con­trol software.

Emblem for the software solution E-Learning

E‑learning software

Use the new soft­ware “E‑Learning” to train your em­ployees di­gi­tal­ly. Crea­te an e‑learning cour­se ac­cor­ding to your wis­hes using Mi­cro­soft Power­Point or in­te­gra­te exis­ting presentations.

Emblem for the software solution QM process

QM process (Complaint | DC | CAPA | CC)

Di­gi­ta­li­ze your ISO pro­ces­ses. Con­trol your pro­duc­tion-re­la­ted QM pro­ces­ses using di­gi­tal workflows.

Frequently asked questions (FAQs) about Training Management

Dif­fe­rent ro­les are de­fi­ned in Trai­ning Ma­nage­ment. Ac­cess to the qua­li­fi­ca­ti­on data is rest­ric­ted via the­se ro­les. In­di­vi­du­al em­ployees can only view their own qualifications.

Af­ter a do­cu­ment is re­leased, the re­le­vant trai­ning coor­di­na­tors are gi­ven a task to as­sign the do­cu­ment to the em­ployee pro­files that need to be trai­ned on the do­cu­ment. Af­ter as­sign­ment, the­se em­ployees re­cei­ve a trai­ning task.

The do­cu­ment can be sent for in­for­ma­ti­on or as a read-and-un­ders­tood task with con­fir­ma­ti­on of un­der­stan­ding by en­te­ring the elec­tro­nic si­gna­tu­re. Mo­reo­ver, it is also pos­si­ble to as­sign a ques­ti­on­n­aire and a face-to-face training.

You con­fi­gu­re that a par­ti­ci­pant in do­cu­ment cir­cu­la­ti­on crea­tes a ca­ta­log of ques­ti­ons for the do­cu­ment. Mul­ti­ple-choice ques­ti­ons and ques­ti­ons with yes/no ans­wers can be crea­ted. Op­tio­nal­ly, sel­ect how many of the ques­ti­ons are ran­dom­ly dis­play­ed and how many of them must be ans­we­red cor­rect­ly in or­der for the em­ployee to re­cei­ve their trai­ning certificate.

If a pro­fi­le con­ta­ins em­ployees who do not have ac­cess to the sys­tem (off­line users), the per­son re­spon­si­ble for trai­ning is gi­ven the task of plan­ning the trai­ning as class­room trai­ning. The trai­ning do­cu­ments are at­ta­ched to the task for prin­ting. Af­ter the trai­ning has been com­ple­ted they are re­tur­ned with si­gna­tures. By me­ans of the prin­ted code, the trai­ning is re­gis­tered in the sys­tem as com­ple­ted and the em­ployees re­cei­ve their pro­ofs of qualification.

Wi­thin the Trai­ning Ma­nage­ment, dif­fe­rent re­pe­ti­ti­on rhyth­ms are pos­si­ble (e.g. an­nu­al­ly, every two ye­ars …). In the qua­li­fi­ca­ti­on ma­trix, a co­lo­red mar­ker is used to in­di­ca­te if the pro­of was not pro­vi­ded in the cur­rent period.

The cur­rent qua­li­fi­ca­ti­on le­vel is dis­play­ed in a ma­trix, in which the evi­dence is dis­play­ed with co­lo­red icons. The over­view is available per em­ployee pro­fi­le and per em­ployee. The em­ployee can view his own ma­trix himself.

Ad­di­tio­nal qua­li­fi­ca­ti­ons on to­pics such as data pro­tec­tion, hy­gie­ne know­ledge and others that do not re­la­te to a QM do­cu­ment are crea­ted as ad­di­tio­nal qua­li­fi­ca­ti­ons. The­se are crea­ted by the Trai­ning Ma­nage­ment ma­na­ger and as­si­gned to the em­ployees or pro­files. Blank trai­ning cour­ses (e.g. an ex­ter­nal trai­ning) can also be re­cor­ded here, which are la­ter re­pla­ced by an ac­tu­al qualification.

The Trai­ning Ma­nage­ment has its own au­dit trail. Ch­an­ges to ques­ti­on­n­aires, pro­ofs of qua­li­fi­ca­ti­on and pro­files as well as trai­ning cour­ses are do­cu­men­ted here.

For the com­ple­ti­on of e‑learning cour­ses, we of­fer a web-ba­sed plat­form th­rough which e‑learning con­tent is pro­vi­ded and as­si­gned to em­ployees. Upon com­ple­ti­on of the in­ter­ac­ti­ve exams, the em­ployee re­cei­ves a trai­ning cer­ti­fi­ca­te. In the next step, e‑learning will be in­te­gra­ted into the Trai­ning Management.

Quick contact

You have a ques­ti­on about trai­ning ma­nage­ment?
Our sa­les team will help you prompt­ly and gladly.