Training Management software
»Employee Qualification Management«
Software for your trainings
Extend the “Document Control” module to actively plan and record the qualifications of your employees. Our solution “Employee Qualification Management” does it for you. Create various qualifications profiles (target qualification) and assign the relevant documents to them. Plan individual trainings and training measures such as “Read and understood tasks”, “Face-to-face trainings” and “External trainings” and combine these with the electronic exam.
At the push of a button, the qualification matrix informs you about the current qualification level of your employees based on qualification certificates (actual qualification). If required, it is also possible to create individual training measures and repeat intervals for your trainings. The electronic learning control also allows you to create individual question catalogues. Both right and wrong and multiple choice tasks can be created here. Having successfully completed the learning control, the qualification level of your employees is automatically updated and displayed in the qualification matrix.
How do you benefit from the Training Management software?
Digital management
Make manually managed EXCEL lists for mapping the qualification matrix obsolete — manage them completely digitally instead.
Securing the activity
Ensure that only employees who have been successfully trained actually perform the relevant activity.
Increased data security
Protect your data from unwanted interference by unauthorized users and from destructive forces.
Individual configuration
Let the modules be configured according to your wishes and preferences to facilitate the onboarding training for your colleagues.
Comfortable analysis
Comfortably and flexibly evaluate your qualification level based on a document, an employee or a qualification profile.
Link to Document Control
When our module “Document Control” is additionally used, the release of a new document revision automatically generates the corresponding training tasks.
Central information platform
Use d.velop documents (formerly d.3ecm) as your central information platform on which you can retrieve all your data at short notice.
Constant availability
Access your data at any time. It does not matter where you are.
We would like to present you some features already
In a qualification matrix, the following qualification status represantations are available:
- The employee has not yet received a proof of qualification. (red)
- The employee has a proof of qualification for a previous version. (yellow)
- The employee has a received a proof of qualification. (green)
- and many more
If EQM is activated, you as an employee see the ribbon My QM with various filters and views for all trainings.
In this case, a picture of the qualification matrix is shown.
Get an up-to-date overview of the training status of each employee as well as the overall training status at the touch of a button.
The qualification matrix provides information about the target training status of your employees with regard to documents, additional qualifications, blank and individual measures and visualizes the current status.
Would you like a live insight into the software?
Get a live insight into the possibilities of qualifying employees in just 45 minutes based on a sample application case. Find out how you can plan your individual training courses and training measures such as “read and understood tasks”, “face-to-face trainings” as well as “external trainings” with the solutions by Digital Life Sciences and how you can combine them with an electronic exam.
Some features of Training Management
- Support of document trainings, face-to-face trainings and external trainings
- Optional learning success control based on multiple choice tests
- Configurable repeat rhythms
- Automatic creation of training sheets and participant lists
- Automatic assignment of relevant documents in case of department change
The following regulations were considered for MQM
- ISO 9001:2015, chapter 7
- ISO 13485:2016, chapter 6
- EU GMP Guideline Part 1, chapter 2
- EU GMP Guideline Part 2, chapter 3
- Ordinance for the Manufacture of Medicinal Products and active Pharmaceutical Ingredients section 2, §4
- FDA 21 CFR 211 Subpart B
33 Good reasons for a cooperation with Digital LS
You’re not convinced yet? You’re not convinced yet? Find out about 33 good reasons speaking for a cooperation with Digital Life Sciences GmbH. We will show you reasons from the provider’s point of view, from the software point of view and other general reasons that distinguish us.
Customer review on the Training Management
“Years ago, we used to track the status of documents such as work instructions, employee qualification records and batch reports using an Access database or on paper. However, it was tedious to keep the documents up to date and to manage them in an audit-compliant manner. In 2012, we switched to the digital document management of Digital Life Sciences, which was a quantum leap. Today we can create, find, edit and coordinate documents much faster. This saves working time and costs.“
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The CAPA is a component of the Digital Life Sciences solution suite. Each product is powerful on its own, but when used together they are even better.
Document Control software
Whether work / process instructions (SOPs), process descriptions, test specifications or other types of documents — you can create, revise and sign them all digitally with the document control software.
E‑learning software
Use the new software “E‑Learning” to train your employees digitally. Create an e‑learning course according to your wishes using Microsoft PowerPoint or integrate existing presentations.
QM Workflows (Complaint | DC | CAPA | CC)
Digitalize your ISO processes. Control your production-related QM processes using digital workflows.
Frequently asked questions (FAQs) about Employee Qualification Management
Is it ensured that only authorized users have access to the training overviews?
Different roles are defined in Employee Qualification Management. Access to the qualification data is restricted via these roles. Individual employees can only view their own qualifications.
How are documents assigned to departments and employees?
After a document is released, the relevant training coordinators are given a task to assign the document to the employee profiles that need to be trained on the document. After assignment, these employees receive a training task.
Which training type are supported?
The document can be sent for information or as a read-and-understood task with confirmation of understanding by entering the electronic signature. Moreover, it is also possible to assign a questionnaire and a face-to-face training.
Can the understanding of a document be checked?
You configure that a participant in document circulation creates a catalog of questions for the document. Multiple-choice questions and questions with yes/no answers can be created. Optionally, select how many of the questions are randomly displayed and how many of them must be answered correctly in order for the employee to receive their training certificate.
How are employees who do not have access to the digital QM system trained?
If a profile contains employees who do not have access to the system (offline users), the person responsible for training is given the task of planning the training as classroom training. The training documents are attached to the task for printing. After the training has been completed they are returned with signatures. By means of the printed code, the training is registered in the system as completed and the employees receive their proofs of qualification.
Can trainings be repeated periodically?
Within the employee qualification management, different repetition rhythms are possible (e.g. annually, every two years …). In the qualification matrix, a colored marker is used to indicate if the proof was not provided in the current period.
How can you get an overview of the training status?
The current qualification level is displayed in a matrix, in which the evidence is displayed with colored icons. The overview is available per employee profile and per employee. The employee can view his own matrix himself.
Can document-independent training courses also be managed?
Additional qualifications on topics such as data protection, hygiene knowledge and others that do not relate to a QM document are created as additional qualifications. These are created by the MQM manager and assigned to the employees or profiles. Blank training courses (e.g. an external training) can also be recorded here, which are later replaced by an actual qualification.
Are changes to the employee qualification management (MQM) documented?
The Employee Qualification Management has its own audit trail. Changes to questionnaires, proofs of qualification and profiles as well as training courses are documented here.
Can e‑learnings also be managed via MQM?
For the completion of e‑learning courses, we offer a web-based platform through which e‑learning content is provided and assigned to employees. Upon completion of the interactive exams, the employee receives a training certificate. In the next step, e‑learning will be integrated into the Employee Qualification Management.
Quick contact
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