Contract Management software

The Contract Management is based on the d.3 archive with the granular authorization concepts available there. The contracts can therefore only be viewed or edited by users with appropriate authorization.

The contract management solution supports deadline schemes. A deadline schema specifies when an employee is notified, how often and which employee is notified when deadlines are due. Reminders are configured during system setup. Various deadline reminders can be sent per contract.

The transfer of contracts can take place via a scanning line, via mass data import or via individual files. When scanning the existing contracts, they are transferred to the d.3 archive, a task for contract classification can be sent directly to an employee.

Digital contract management digitizes and automates processes throughout the contract cycle – paperless, location-independent and at any time. Chances are good that you have been involved in such processes before. For example, if you bought something and the seller processed the purchase through an iPad instead of a traditional cash register, that’s a digital contract process. If you send a contract online or sign it digitally instead of printing it out and signing it by hand, you are already involved in a digital contract process. In both cases, the digital approach offers tangible benefits: It makes the process faster, easier and more convenient. Digital contract management covers the entire contract process – before and after signing. With Digital Life Sciences contract management, you give every employee digital access to exactly the contracts that are relevant to them.

To get a first impression of the functional scope of a contract management software, some important functions are listed below.

• Contract creation: With the help of the software, users can create new contracts. The contract creation functions are usually very user-friendly and clearly designed, so that the documents can be created very quickly. Some software solutions, for example, have drag and drop functions that can be used to insert important predefined elements into the respective contract.
• Search function: Over time, a company accumulates a very large number of contracts. Finding a specific contract can therefore be a problem. A search function allows a user to search the contract database for a specific keyword, for example. Such a search function can save a lot of time.
• Contract processing: In contract management software, several employees can collaborate on contracts. This allows contracts to be created much faster. For example, users can add comments to a contract.
• Templates: Various templates for creating contracts can be stored in the software. This is a template that can be used again and again and can be understood as somethink like a basic framework. The respective template must then be adapted according to the individual contract.
• Contract database: The contract database described above makes it possible to store all of a company’s contracts in one central location. This simplifies administration and prevents contracts from being lost.
• Notifications: Users can be notified on certain occasions. This may be the case, for example, if a deadline for termination has been reached. The appropriate person can then be automatically notified by the software.
• Evaluations: A reporting function can be used to create clear reports that provide an overview of all contracts. For example, all contracts that are about to expire can be listed.
• Integrations: Connections to other software solutions can be established via interfaces. For example, the contract management software can be linked to an existing ERP system in the company.
• Permits: Various approvals often have to be obtained before a contract can be concluded. Automatic approval processes can be defined with the help of the software.