Contract Management software

The Con­tract Ma­nage­ment is ba­sed on the d.3 ar­chi­ve with the gra­nu­lar aut­ho­riza­ti­on con­cepts available the­re. The con­tracts can the­r­e­fo­re only be view­ed or edi­ted by users with ap­pro­pria­te authorization.

The con­tract ma­nage­ment so­lu­ti­on sup­ports dead­line sche­mes. A dead­line sche­ma spe­ci­fies when an em­ployee is no­ti­fied, how of­ten and which em­ployee is no­ti­fied when dead­lines are due. Re­min­ders are con­fi­gu­red du­ring sys­tem set­up. Va­rious dead­line re­min­ders can be sent per contract.

The trans­fer of con­tracts can take place via a scan­ning line, via mass data im­port or via in­di­vi­du­al files. When scan­ning the exis­ting con­tracts, they are trans­fer­red to the d.3 ar­chi­ve, a task for con­tract clas­si­fi­ca­ti­on can be sent di­rect­ly to an employee.

Di­gi­tal con­tract ma­nage­ment di­gi­ti­zes and au­to­ma­tes pro­ces­ses th­roug­hout the con­tract cy­cle — pa­per­less, lo­ca­ti­on-in­de­pen­dent and at any time. Chan­ces are good that you have been in­vol­ved in such pro­ces­ses be­fo­re. For ex­am­p­le, if you bought so­me­thing and the sel­ler pro­ces­sed the purcha­se th­rough an iPad in­s­tead of a tra­di­tio­nal cash re­gis­ter, tha­t’s a di­gi­tal con­tract pro­cess. If you send a con­tract on­line or sign it di­gi­tal­ly in­s­tead of prin­ting it out and sig­ning it by hand, you are al­re­a­dy in­vol­ved in a di­gi­tal con­tract pro­cess. In both ca­ses, the di­gi­tal ap­proach of­fers tan­gi­ble be­ne­fits: It makes the pro­cess fas­ter, ea­sier and more con­ve­ni­ent. Di­gi­tal con­tract ma­nage­ment co­vers the en­ti­re con­tract pro­cess — be­fo­re and af­ter sig­ning. With Di­gi­tal Life Sci­en­ces con­tract ma­nage­ment, you give every em­ployee di­gi­tal ac­cess to exact­ly the con­tracts that are re­le­vant to them.

To get a first im­pres­si­on of the func­tion­al scope of a con­tract ma­nage­ment soft­ware, some im­portant func­tions are lis­ted below.

• Con­tract crea­ti­on: With the help of the soft­ware, users can crea­te new con­tracts. The con­tract crea­ti­on func­tions are usual­ly very user-fri­end­ly and cle­ar­ly de­si­gned, so that the do­cu­ments can be crea­ted very quick­ly. Some soft­ware so­lu­ti­ons, for ex­am­p­le, have drag and drop func­tions that can be used to in­sert im­portant pre­de­fi­ned ele­ments into the re­spec­ti­ve contract.
• Search func­tion: Over time, a com­pa­ny ac­cu­mu­la­tes a very lar­ge num­ber of con­tracts. Fin­ding a spe­ci­fic con­tract can the­r­e­fo­re be a pro­blem. A search func­tion al­lows a user to search the con­tract da­ta­ba­se for a spe­ci­fic key­word, for ex­am­p­le. Such a search func­tion can save a lot of time.
• Con­tract pro­ces­sing: In con­tract ma­nage­ment soft­ware, se­ve­ral em­ployees can col­la­bo­ra­te on con­tracts. This al­lows con­tracts to be crea­ted much fas­ter. For ex­am­p­le, users can add comm­ents to a contract.
• Tem­pla­tes: Va­rious tem­pla­tes for crea­ting con­tracts can be stored in the soft­ware. This is a tem­p­la­te that can be used again and again and can be un­ders­tood as so­me­think like a ba­sic frame­work. The re­spec­ti­ve tem­p­la­te must then be ad­apt­ed ac­cor­ding to the in­di­vi­du­al contract.
• Con­tract da­ta­ba­se: The con­tract da­ta­ba­se de­scri­bed abo­ve makes it pos­si­ble to store all of a com­pany’s con­tracts in one cen­tral lo­ca­ti­on. This sim­pli­fies ad­mi­nis­tra­ti­on and pre­vents con­tracts from be­ing lost.
• No­ti­fi­ca­ti­ons: Users can be no­ti­fied on cer­tain oc­ca­si­ons. This may be the case, for ex­am­p­le, if a dead­line for ter­mi­na­ti­on has been re­a­ched. The ap­pro­pria­te per­son can then be au­to­ma­ti­cal­ly no­ti­fied by the software.
• Eva­lua­tions: A re­port­ing func­tion can be used to crea­te clear re­ports that pro­vi­de an over­view of all con­tracts. For ex­am­p­le, all con­tracts that are about to ex­pi­re can be listed.
• In­te­gra­ti­ons: Con­nec­tions to other soft­ware so­lu­ti­ons can be es­tab­lished via in­ter­faces. For ex­am­p­le, the con­tract ma­nage­ment soft­ware can be lin­ked to an exis­ting ERP sys­tem in the company.
• Per­mits: Va­rious ap­pr­ovals of­ten have to be ob­tai­ned be­fo­re a con­tract can be con­cluded. Au­to­ma­tic ap­pr­oval pro­ces­ses can be de­fi­ned with the help of the software.