Lialis was founded in 2006 and for the first 10 years of its existence focused exclusively on the development of IBM Lotus Notes applications. But the cloud transition shifted the focus in 2016 to migrating IBM Notes application environments to different target platforms. With expertise, best-in-class tools and a dedicated team, Lialis has helped a large number of companies around the world analyze and decommission complex Domino platforms. The attitude of Lialis is always objective and goal-oriented.
The company has advanced capabilities and tools to facilitate the migration of all relevant Lotus Notes content to SQL. Subsequently, the data is edited and imported into d.3 with the help of the d.3 import tool. This allows any organization that has historically managed data in an outdated Lotus Notes environment to move to a modern document management solution. Through this migration, companies can improve their business processes and benefit from the advantages of modern document management solutions.
Steps to migrate from Lotus Notes to d.velop documents (formerly d.3ecm):
Project with SCHOTT AG
In cooperation with lialis, a Lotus Notes migration has already been carried out at SCHOTT AG. This migration involved migrating over 17,000 documents from six independent Lotus Notes databases and harmonizing the quality management system in the process.
A special feature of lialis was to save all Lotus Notes documents (Lotus Notes documents = container of documents and metadata) as PDF documents. These PDF documents were also stored and linked in the document management system during the migration. Thus, all data and documents were adopted. This was particularly emphasized by auditors.
Minimum steps to be completed during implementation of a data migration:
Careful planning is critical to successful data migration. Here, you should consider your goals, resources, timeline, and risks. It would be advisable to perform an inventory of your data to determine what data needs to be migrated.
There are several methods to migrate data, including using third-party tools or developing a custom solution. It is advisable to weigh the different options and choose the method that best suits your needs.
Before you start the actual migration, you should make sure that your data can be migrated correctly. It is essential to create a test system and run your migration in a test environment to ensure that everything works as expected.
After you have tested the migration, you can start the actual migration. In order for your data to be migrated correctly, it is advisable that you perform all the required steps.
Having completed the migration it is recommended to validate your data to make sure that everything has been migrated correctly. You should also ensure that all data integrity rules are followed and that all necessary security measures have been implemented.
After migration, it is important to ensure that all systems are functioning properly and that all users can access the migrated data. You should also ensure that all necessary maintenance is performed to maintain the integrity of your data.
Frequently Asked Questions (FAQs) on the Lotus Notes Migration
In preparation for the migration, the scope of the migration and the requirements for the data and acceptance criteria to be migrated should be specified precisely so that a test of the migration can be carried out against this specification.
A migration plan must be created for the migration and verification of the data. It is recommended to take a risk-based approach and provide an overview of the software in use and the migration activities. The data must be verified quantitatively and qualitatively after migration. Sampling is possible.
The implementation of the migration must be coordinated in the organization with all stakeholders and well communicated. Since data is usually still being processed in the company, all workflows should be completed at the time of migration. The company must be informed about the time when data cannot be edited. In addition, it is advisable to set up at least read-only access for necessary documents.
Having completed the technical migration, the quantitative and qualitative verification of the data is carried out by the subject matter experts. The verification of migration results must be documented and is completed via the migration report.
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